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Invite for the Social Event (Pot Luck)-June 2016

ulpa
June 13, 2016
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Hello Fellow Postdocs,

Join us on Thursday June 23 from 6 pm to 9 pm for a potluck picnic at the Indian Battle Park. This will be an excellent opportunity to have some fun and socialize with other postdocs at U of L. As always, family members and friends are welcome to join. Carpooling could be arranged if you are interested.

Please RSVP by June 17 by emailing to ulpa@uleth.ca, and let us know what food you are planning to bring with you.

Event: Potluck Picnic

Day: Thursday June 23, 2016

Time: 6 pm — 9 pm

Location: Indian Battle Park

Looking forward to hear from you,

First call for nominations for CAPS executives

ulpa
May 5, 2016
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Dear Postdoctoral Scholars,
This is a call for nominations for the executive roles of the Canadian Association of Postdoctoral Scholars (CAPS), from July 1, 2016 to June 30, 2015. Please circulate this call widely – any Canadian postdoc can run for these positions.
The available positions are:
Chair
Vice-Chair External
Vice-Chair Operations
Vice-Chair Communications
Vice-Chair Finance
Vice-Chair International
Descriptions of these positions (as approved by the CAPS executive – to be ratified by the membership) are included below.
If you wish to run for any of these positions, please respond by email to operations@caps-acsp.ca indicating:
Your name
Your email address
The institution where you work as a postdoc
The position you wish to run for
A short (< 250 words) candidate statement that will be distributed to voters
The deadline for nominations is May 17, 5pm Pacific Time.
Voting will take place during a two week period after nominations close. If you have any questions about this process please contact me at operations@caps-acsp.ca.

Eligibility: 

any postdocs who is a) a Canadian citizen, or b) associated with a Canadian institution is considered to be a Canadian postdocs, and may run for CAPS executive positions.

—-
Position Descriptions
Chair
The Chair has responsibility to ensure the continuity of the organization, that the mission and vision are acted on and that the constitution is upheld. The Chair shall serve as the official spokesperson for CAPS-ACSP and as such shall represent CAPS-ACSP to the media and to the federal and provincial governments and agencies. CAPS-ACSP representation to specific organizations or in specific contexts may be delegated to the Vice-Chair External or to a committee chair at the discretion of Chair with the support of the Executive Council. The Chair shall be an ex-officio member of all Working Committees and, in consultation with the Executive, is responsible for ensuring delegation of correspondence and issues to the appropriate Vice-Chair or committee chairs. The Chair shall not vote in regular meetings unless a tie needs to be broken.
Vice-Chair External 
The Vice-Chair External is responsible to work closely with the Chair to support and fulfil the mission and vision of CAPS-ACSP by advocating on postdoctoral issues. This includes initiating and leading projects such as the national postdoctoral survey, promoting national postdoctoral awareness week, and liaising with and supporting postdoctoral associations.
Vice-Chair Operations 
The Vice-Chair Operations ensures that all Executive Council meetings and the annual general and other special general meetings are recorded as minutes of the organization, maintains minutes and other internal documents, and ensures that these are available as needed to CAPS-ACSP executives and members. The Vice-Chair Operations is also responsible for managing upcoming CAPS-ASCP Executive Council meetings as per Article VI: Meetings and Quorum, elections as per Article VII: Elections, referenda and member initiatives as per Article VIII: Consultation of CAPS-ACSP Members, and constitutional amendments as per Article IX: Amendments to the Constitution.
Vice-Chair Communications 
The Vice-Chair Communications shall be responsible for updating and maintaining external communications including the CAPS-ACSP social media and online presence. The Vice-Chair Communications has primary responsibility for updating/renewing membership lists and for liaising with and responding with individual postdocs. The Vice-Chair  Communications acts with the Chair as a first point of contact to ensure appropriate and timely responses to inquiry to CAPS-ACSP.
Vice-Chair Finance
The Vice-Chair Finance shall be responsible for all financial activities of CAPS-ACSP including preparation of the annual budget proposal, receipt of monies due CAPS-ACSP, arranging payments to external vendors or contractors, maintenance and custody of all financial records pertaining to CAPS-ACSP, and preparation of an end-of-the-year annual budget report. This individual shall also be responsible for generating invoices and expense claim forms, and will play a role in the negotiation and writing up of service contracts for projects performed by CAPS or for CAPS by outside agencies. This individual shall also seek funding support for CAPS-ACSP’s operations and activities by initiating annual applications to granting agencies and other potential sources of funds.
Vice Chair International
The role of the Vice Chair International is to represent the interests of non-Canadian citizen postdocs in Canada and Canadian citizen postdocs in postdoc positions outside of Canada. The Vice-Chair International liaises between Canadian postdocs at non-Canadian institutions, who are not represented by Canadian postdoctoral associations, and CAPS-ACSP. Other duties may include: (a) to serve as a voice for international post-docs; (b) to locate resources for international post-docs; (c) support networking for international post-docs within and outside of Canada; (d) identify and liaise with extra-national post-doc associations; (e) identify challenges, particularly related to immigration and residency issues, of international post-docs; (f) promote research on international post-doctoral issues, and; (g) ensure continuity of awareness and information for incoming Executive Councils. The Vice Chair International shall preferably be a person who is a CAPS-ACSP member who is a Canadian in a post-doc position outside of Canada or a non-Canadian citizen within a Canadian postdoc position.

Call for Nomination

ulpa
March 24, 2016
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Originally posted on: 9th Oct, 2015

Dear Fellow-postdocs,

We would like to invite nominations for the following positions to form the very first University of Lethbridge Postdoctoral Association (ULPA) Executive Committee. There are 5 positions

1.       President

2.       Vice-President Operations

3.       Vice-President Academic

4.       Vice-President Social

5.       Vice-President Finance

Refer to the attached document for the roles and responsibilities for each of these positions. The executive Committee will take the charge from the end of this month.

Please note that you can nominate yourself, but you can only nominate for one position.

Nominations are open from today till Wednesday, the 14th October, 2015. The nominees will be announced on the 15th and online polling will be available between 16th October & 22nd October. Results will be announced on 23rd October, 2015.

Please email your nominations to lethbridgepostdocs@gmail.com.

All the nominations should contain the following information

Name:

Department:

Email:

Nominating position:

By sending the nomination through email you agree to acknowledge of understanding all the ULPA regulations, terms, and conditions. Please refer to the constitution attached with this email.

Thanks,

Rajashekhar Kamalampeta

On behalf of Acting Committee

ULPA

Renewing your work permit

ulpa
March 24, 2016
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Renewing your work permit

  • Beginning February 21, 2015 Citizenship and Immigration Canada has implemented a new process for employers hiring foreign nationals who are exempt from the Labour Market Impact Assessment (LMIA). This includes postdoctoral fellows renewing their work permits. Employers must submit an offer of employment online through the Employer Portal and pay a fee before the work permit application is submitted. Ensure that that the offer and payment have been submitted electronically by your academic unit before you submit your work permit application. You will need a copy of the completed form for inclusion with your work permit application.
  • International postdoctoral fellows must ensure that they hold a valid work permit at all times. It is very important that you file your application for a renewed work permit with the Citizenship and Immigration Canada (CIC) Case Processing Centre within a sufficient timeline (at least 90 days if you apply online and at least 120 days if you send your application by regular mail) before the expiry date on your current work permit, and that you pay the appropriate fees and keep your receipt. This also applies to accompanying spouses/dependents.
  • If the delay in processing and issuing your new work permit is attributable to CIC, you will be presumed as having “implied status”, provided that you do not leave Canada during the time you are waiting to receive your new work permit.

Temporarily leaving Canada during work permit processing

  • If you leave Canada temporarily before your application for a work permit (renewed or initial) is finalized by CIC Case Processing Centre (i.e. before your work permit has been issued or re-issued and has physically reached you), you put yourself at risk of losing your “implied status”.
  • When you seek re-entry into Canada without being in possession of a valid work permit, your application will be automatically cancelled. You will have to re-apply for a work permit (either at the port of entry if you have the right to do so, or at a visa office outside Canada) and pay another processing fee.
  • Such a situation may have a negative impact on your eligibility for Quebec Medicare benefits, and on that of family members whose legal status in Canada is linked to your work permit.
  • It is advisable that you inform yourself of CIC regulations and Medicare benefits for holders of work permits.

SOURCE: MCGILL UNIVERSITY

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